A well-structured online meeting platform is vital for an enjoyable, efficient meeting experience. A platform should include features that enable participants to work effectively together in capturing ideas and tasks, and to share them with remote team members. It should also have tools for taking real-time notes using a whiteboard, sharing notes and creating Kanban boards and mind maps that show the progress of a project. It is also important to think about the ability to plan ahead and the reliability and uptime of the platform.
Skype, Zoom and Google Hangouts are the most popular platforms for video conferences. Google Hangouts is a free tool that offers instant video calls, messaging with up to 10 people and collaborative document sharing. It can be used for team meetings, video conferences and webinars. It is compatible with Google applications and services, and provides HD streaming video as well as cloud-based recordings and screen sharing. Its interface is easy to use and simple but it’s prone to audio and visual display issues, buffering delays, and dropped calls.
You should also look for features like the capability to manage and set up an agenda for your meeting and add participants. Certain platforms let you drag and drop files into your virtual meeting room. This is great for UX designers, who can use their wireframing tool within the same virtual room or software developers that can share a URL to a code repository or a new feature. Look for a platform which lets you access documents websites, applications, and other documents easily. This will allow team members to quickly access screenshots, notes from previous meetings, or bug trackers without leaving the meeting.
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