The market for software for board meetings is growing at a rapid rate, with new providers emerging often. The best of these tools offer significant advantages over a paper-based process which include a shorter time to prepare and the opportunity to make materials available across multiple devices at the same time. These tools let attendees communicate and post comments online, eliminating the need for lengthy handwritten annotation. Selecting the right general-purpose board meeting software can save you money and enhance decision-making.
Before purchasing, make sure to check the pricing structure of the provider and whether they offer any discounts. Pricing may be based on the amount of users, features or the time of use. If you can, download a demo version of the tool or at a minimum, speak to the company about how it can benefit your board of directors and other stakeholders.
The most important thing is having a good interface. It should be simple and clear, without any complicated or distracting features that could hinder a business owner when using the tool. Ensure that it is compatible and can be used with the most popular calendar programs.
It is also crucial that the platform can offer real-time syncing, which means that everyone can see the same version of documents at any given time. This could result in a significant savings on printing and postage costs, and also lowers the possibility of lost or out-of-date files. It is also important that attendees are able to comment and collaborations instantly, so that they are not lost among a sea of papers.