Board portals provide advantages that go beyond the digitization of paper documents. They make it easier for directors to plan meetings, manage tasks and work with other members.
For example, when directors receive a message from the company secretary telling her that her board papers are uploaded to the portal, she is aware that she will be able to devote time to them over the weekend or on Tuesday afternoon to make sure she is ahead of the agenda and to note key questions or issues. She can also use the portal’s real-time analysis to see how directors are using the material ahead of the meeting and also to determine how much time they’re spending on each piece of paper or section.
This is particularly helpful directors with a hectic schedules who have limited time to devote to the board. A well-designed board portal can be accessed at any time, from any device. Since most board members utilize their devices to access other online services, it doesn’t require a lengthy learning curve.
When evaluating different companies it is important to consider other features. While ease of use is an important factor for directors in general, it’s not the only one. For instance, some portals provide tools that enable directors to vote and keep the records of their decisions. This helps the secretary and allows the board to make changes between meetings.
https://boardrights.com/what-is-strategic-awareness-and-leadership/